Why Monday.com is the Best Project Management Tool in 2021Feb 19, 2021
Are you looking for a tool to help make handling projects and tasks easier for you and your entire team? Maybe you need a tool that will let your team plan, budget, and develop custom work solutions across several apps and integrations?
Well, there might be many answers to the above questions in the market today, but this article will show over half a dozen reasons why Monday.com is the tool you should consider for your project management tasks and activities.
Whether you want to build a project management tracker, run a robust CRM, create marketing campaign processes, or streamline a sales pipeline - Monday.com will provide you with a collaborative space that will keep you efficient, agile, and aligned in all you do.
This review will cover everything you need to know about Monday.com and why it is the best project management tool in 2021. Enjoy the read!!!
What is Monday.com?
Monday.com is a leading communications and collaboration app that allows for teams, especially those that work remotely, to function effectively.
It is an ideal tool for project management because it helps its users streamline and simplify their work processes by providing their businesses with viable and easy-to-use project management solutions.
What does Monday.com do, and how does it help businesses?
- Monday.com tool empowers team members and agents to collectively make crucial decisions by allowing real-time work updates, scheduling of projects or tasks, and syncing progress on tasks across multi-levels.
- It gives a lot of control to Project Managers to see the bigger picture of all their portfolio and see all the future challenges regarding scheduling and budgeting.
- Allowing users to access their data in a well-organized interface with analyzed and sorted visuals to enhance the decision-making process.
- Automated processes eliminating manual involvement in data entry to reduce errors occurring in paperwork, also helping users save time.
- com’s access to premium features allows hands-free maintenance, software privacy and security, integration with other digital tools, and cloud storage, depending on your subscription option.
Monday.com has an array of options for its subscription packages and a free trial period to convince you that it is the best tool for your project management in 2021.
As a way of showing users what they can enjoy when they use this platform, Monday.com offers a 14-day free trial. This allows new users to explore all the features of the app for free, after which they will need to pay to enjoy the features. The features available would depend on the subscription plan selected.
There are two pricing variables used: the number of users on the platform and the feature plan you want to use. Once you have decided on the users and the feature plan, the next thing will be to select your preferred subscription. This can be monthly or annually, and it is worth noting that the payment is in a single upfront installment.
Here's an overview of all the plans and the features they include:
Individual Plan: This feature includes 2 seats, and it's free forever. The features it offers include:
- Unlimited boards
- 200+ templates
- Up to 1000 items
- Android and iOS apps
- 500MB of storage
- Two-factor authentication
- More than 20 column types
Basic Plan: This plan is available at a monthly fee of $8/seat, implying a total of $24 per month. Also, the plan is billed annually, and it includes all the features of the Individual plan in addition to the following:
- 5GB of storage
- Unlimited free viewers
- 24/7 customer support
- Kanban view
- Two-factor authentication
- Android and iOS apps
- Basic activity log
- 1 board per dashboard
Standard Plan: The Standard Plan is available at a monthly fee of $10/seat, implying a total of $30 per month. It is also billed annually, and it offers all the features of the Basic Plan in addition to:
- 50GB of storage
- Timeline view
- Full API
- Calendar view
- External integrations
- Map view
- Email integration
- 250 integrations
- Create templates
- 250 automation
- Advanced search
- 5 boards per dashboard
- Forms customization
- Share boards with guests
- Unlimited activity log
Pro Plan: This plan is available at a monthly fee of $16 per seat, implying $48 per month. It is billed annually, and it offers all the features of the Standard plan in addition to:
- 100Gb of storage
- Formula column
- Google authentication
- Time tracking
- Private boards
- Chart view
- Unlimited guests
- 25,000 integrations
- Custom tags
- 20 boards per dashboard
- 25,000 automations
Enterprise Plan: Get more information about the Enterprise plan by contacting the company. However, it is worth noting that it features all the features of the Pro plan in addition to:
- 24/7 priority support with a rapid response time
- Higher API rate limit
- Single Sign ON
- VIP support
- Advanced account permissions
- One-on-one training
- 9% uptime SLA
- 250,000 integrations
- Audit Log
- 250,000 automations
- Session management
- 50 boards per dashboard
Below are some of the main features of the Monday.com project management software and how they make your business processes more efficient.
- Project Management Toolkits: Monday.com has some of the best project management toolkits to help you plan and develop a strategy to achieve set project objectives.
- Charts and Visuals: these visual options provide users the opportunity to track and modify variables during a project phase.
- Integrations: enjoy seamless data integrations across several other platforms such as Google Drive, Dropbox, and more.
- Dashboard Overview: process insights faster by accessing your data from a high-level view.
- Data Suite: access a variety of full documentation, completely searchable, and auto-generated project management solutions.
- Workload tracking: monitor and allocate team deliverables in real-time with Monday.com
Benefits of Monday
Monday.com offers different capabilities that will boost the performance of your business, as well as your remote teams. There are so many reasons why Monday.com is better than all the available alternatives. The platform is also the most transparent collaboration and project management system. Its development team has also ensured that all the features it offers are packed as a single and easy-to-use package.
Monday.com enhances productivity in the following ways:
- Constant monitoring and easy access
The board concept used by Monday.com is a unique one, and it can provide in-depth insights on tasks and projects. It can also provide insight into the overall performance of the company.
The mainboard lists tasks and projects together and connects them to their respective team members. Monday.com will also allow you to monitor the performance of individuals and teams, thereby allowing managers to focus on important operations.
- The Platform will let you tailor your needs
Monday.com is a platform that is sensitive to customizations. This is why it allows users to make different customizations till they get what suits their brand.
The platform uses groups and custom sections to categorize different items. Monday.com will always be in charge, irrespective of the changes you implement.
The platform will also keep up with each change you make, including re-positioned agents, dismissed actions, modified statuses, and dates.
- Easy collaboration
This is another area where this project management tool shines. Agents can easily change actions on Monday.com. It also implies that collaborators can trigger discussions, ask questions, or add comments to different updates. This makes it easier for them to participate in forum sessions.
Exchange of information is super easy on Monday.com. The platform allows users to leave notes and upload different files.
- Excellent for analytics and reporting
Analytics and reporting on Monday.com are well-executed. This is because the platform can collect and relate connected tasks and projects. The platform will also keep these tasks in spreadsheets to make it easier for users to find when needed.
When you start using this platform, you might think that the record doesn't look simple and documents are not easy to identify. However, the figures are organized and clear. The spreadsheet is also updated daily for improved efficiency.
- Always there for you
One thing Monday.com is known for is being there for its users at any time, unlike other platforms that assist premium users alone. Monday.com will make you feel like you are now part of a big family.
- Smart Integrations
Monday.com offers integrations with platforms like Zapier, Dropbox, Google Drive, and other management and sharing tools. What's amazing is that it features an open API architecture that allows developers to build different integrations on the platform.
Overview of the Products
There are different products offered by this project management tool, and here's an overview of the products:
- Easy onboarding
Monday.com is easy, intuitive, and visual, implying that you don't need any form of training to use the tool. You can create your workflow within a few minutes and select from over 200 already made templates.
These templates were made concerning how teams have used Monday.com. Any team member can get started without training, thanks to the visual interface that's easy to use.
One amazing thing about Monday.com is that over 7,000 people have ranked it 4.6/5 or more on different review sites. This includes Trustpilot, GetApp, Capterra, G2, and TrustRadius.
- Visual super tables
The productive and effective organization begins with visual super tables. The visual super tables or boards are usually the starting point, and it features more than 200 templates and 30 column types.
This enhances easy workflow customizations. Items, updates, groups, and sub-items are all synced to keep things in the context of your project.
Link boards, add files, and notify team members to easily keep track of all your activities. This will also allow you to streamline processes, save time, and track projects.
Calendar, Gantt, Timeline, Kanban, map, workload, main views, and form will transform all your data to help you view them in different ways. It ranges from complex and colorful to muted and basic.
Gantt ad Timeline views will help you track projects with ease and also ensure that you successfully meet deadlines.
You can view your work in the Calendar view. This will also ensure that you always have distributed initiatives. With the Kanban view, you can map out sprints and tasks effectively. The workload view will let you see what each team member is busy with.
- Android and iOS App
Whether you are working on the road, in the office, or on your couch, Monday.com will make it easier for you to communicate with everyone. Share images, files, feedback, and updates in real-time through the mobile apps it offers.
With these mobile apps, you will enjoy a tailor-made experience on mobile devices. It will also centralize everything for your team at their fingertips.
Monday.com will let you set up automation within seconds and leave routine tasks going. You'd also receive notifications, assign owners, create items in boards, updates, and more within a few minutes.
The automation also removes human errors and allows users to focus on more important tasks. With these automations, you won't have to worry about updates.
Do you have other tools you like to use? You can now integrate these tools with Monday.com. What's amazing is that you can do this with just a few clicks and keep your information and data updated in a single place.
You can also connect data with more than 40 integrations from tools in different departments for other team members to access. When you make changes to one tool, it will appear on the other. Exporting and importing data is also fast.
- Search and File Share
Monday.com will let you store files with ease to further ensure that everything stays organized. Use advance search to find updates or upload files. You can also share files, irrespective of where you are. Nothing gets lost with Monday.com, and your team will stay organized all the time.
- Customer Support
Monday.com offers a 24/7 customer support team to help you succeed anytime. The response time of the team is usually within 60 min. One interesting thing is that Monday.com offers a large knowledge base that contains many tutorials and articles.
You will find everything you need to know about Monday.com in this knowledge base. Daily webinars to teach you the basics are also organized for users.
Communication is easier on Monday.com, thanks to status updates. Communication and collaboration can be done within any item to keep everything in context. Add files, tag, and notify guests and teammates when there's a task. You can also directly embed video conferences to different items.
People use Monday.com for different purposes. For example, it is used to run clinical trials and also to build airplanes. Most importantly is the fact that it centralizes more than 100,000 teams worldwide, which is why security is taken seriously by the company.
With customizable permissions, you can determine what each member can have access to. This will also help to ensure that data is shared only with the right people.
Monday.com utilizes the strictest security measures to keep data and information safe. Its certifications are ISO/IEC 27001:2013, which is a recognized security standard, and for Information Security Management Systems. Monday.com is also GDPR and HIPAA compliant. Therefore, you can rest assured that your information and data are safe.
Monday.com as a Project Management Solution
Monday.com is a project management platform that will let you manage any type of project efficiently. Results from the 2019 State of Project Management Annual Survey highlighted the following problems as the biggest obstacles faced by project managers in several organizations.
- Inability to manage adequate project resources
- Inefficient project managers
- Poor and inconsistent approach to projects
- Inadequate support from senior management
- Being responsible for a wrong project.
The above challenges in project management can be quite an obstacle, that is why you need to have the best project management solution to keep your business activities correctly integrated, well organized, and, easily accessible. Monday.com currently has up to a hundred thousand business customers across 200 different markets.
Monday.com continuously provides solutions and methods to solve the ever-evolving problems encountered in project management. Now, you get to see why Monday.com is the best project management solution for your business.
1. Monday.com helps accountability on projects
Being accountable when are responsible for handling a project is not an easy task for anyone. The commitment to a project from an individual cannot be at a hundred percent all the time.
The responsibility to see the project through as a project manager is also one of the hardest parts of being on that project, especially if your team works remotely.
For proper accountability, this is why you’ll need the best project management tool to help organize and facilitate the ease of the burden of accountability across tasks designation and project phases.
The team column is a function in Monday.com that allows easy access and allocation of tasks to project team members for an improved level of responsibility and accountability.
2. Monday.com makes planning and organizing a project easier than usual.
There several things that a project manager must be devoted to for the project to be executed in its due course, planning and organizing are the key foundations to the success of any project. Things are bound to go wrong if the project planning phase wasn’t carried out efficiently.
The process of planning and organizing includes assigning and delegating tasks to team members. Monday.com helps create a functional approach to sorting problems that may arise in the most time-consuming phase of any project.
The use of supervisory functions like the high-level project boards on the Monday.com platform helps categorize team members' tasks and subsequently eliminates the need for constant supervision by team leaders.
3. Proper estimation and consolidation of budgets.
Projects will need to have allocations in certain capacities and estimating will be required as the project is planned going forward. Having the foresight to accurately predict what resources will be required to complete specific components of the projects in the required capacity is a key factor that cannot be overstated.
The Monday.com filter feature helps project managers to create, track and modify estimates and consolidation effectively. Users can also use multiple filters to rank tasks concerning priority and required resources. This solution makes project management with the Monday.com tool function rather more efficiently than traditional methods.
4. Monday.com makes follow-up, evaluation, and feedback easier
Project managers often find it a hard thing to constantly follow up with their team members and keep track of progress levels. This aspect of project management is vital to the overall progress levels of the project in the long term. Also, providing feedback to team members can be a bit of a tricky situation, especially when team members aren’t performing at optimum levels.
The Monday.com platform has mention functions where users can simply @ team tags to communicate with the right persons. There are also smart visual functions that categorize milestones and apportion problem areas effectively to allow proper feedback on performance.
With Monday.com, your team will deliver their best work, whether it's a basic project or complex portfolio management. The platform allows users to collaborate effectively. This brings teams together and also breaks communication barriers, especially for those who work remotely. Monday.com will let you align everyone involved in a project so that the project will be a success.
5. Monday.com enables visibility and tracking progress of projects
Tracking activities is super easy with Monday.com. The platform will give you easy access to budget approvals, updates, and more, which will let you know the current position of your work and how it fits into the larger scheme of things.
Project management with Monday.com will give you the best experience. Your team will have all they need to carry out the best work. There are so many amazing things about Monday.com, and one of these is that it will keep you informed. It will also let you manage resources efficiently to avoid rework, save time, and also allow your team to work creatively.
People use different tools when executing different assignments. Imagine what it's like to have all these tools in a single place. This is what you'd get with Monday.com. It will allow you to seamlessly integrate all your tools.
Example of these tools include:
- Excel: Export and import any excel sheet to your board with a few clicks.
- Google Calendar: Stay up-to-date and manage time efficiently. Never miss a deadline.
- Slack: Share updates, files, and information in slack.
- Microsoft Teams: Enhance workflow capabilities by embedding Monday.com boards in MS Teams chats.
Alternative Platforms You Can Use
Here's our recommendation for you if you would like to try different platforms but want something as effective as Monday.com.
Wrike is a flexible collaboration app that features different project management tools to help users manage ongoing tasks and projects on a holistic work approach. It hosts some easy-to-use industry solutions to help navigate user experience.
Users can also edit and select color preferences to match their style. The Wrike Project Management tool is also compatible with several operating preferences including Android, iOS, and Windows devices.
Wrike might be a bit on the high side concerning subscription costs when compared to other project management platforms, it is however quite easy and straightforward to use. Wrike is a great project management tool, but it has its flaws.
The time tracking tool, for example, is a great feature, but it's limited in many ways. It lacks an integrated chat system, and this can affect productivity and collaboration.
Monday.com is undoubtedly an all-in-one software, which makes it the best project management tool in 2021. The platform offers all the features you need to manage projects and tasks effectively.
Also, there are different pricing plans, all of which are affordable. You can select a plan that is ideal for your business. Monday.com also offers a 14-day free trial to help you get started and know the plan that will work best for you.
Need a tool for project management? Monday.com is your best option.
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